Terms of Reference for the Joint UN Team on AIDS in Moldova

1. Purpose

1.1 The Joint UN Team on AIDS (JT) is the permanent operational and technical body of the UN system on HIV/AIDS in Moldova.

1.2 The purpose of the JT is to ensure cohesion and effectiveness of the UN contribution to the national response to HIV/AIDS in Moldova, as outlined in the UNDAF, with a particular focus on the Joint United Nations Programme on HIV/AIDS (UNAIDS) as the mechanism for the development and coordination of the HIV/AIDS related programmes and activities of the UN system on HIV/AIDS in Moldova.

2. Functions and Specific Areas of Responsibility

2.1 Consistent with the guidance note from the Secretary General and proposals from the Global Task Team, the JT is to:

2.1.1 ensure cohesion and effectiveness of efforts of UN response to HIV/AIDS at the country level with a special focus on vulnerable groups as defined in the UNDAF;

2.1.2 support to national AIDS authorities to develop capacity to oversee implementation and to identify and solve problems; and,

2.1.3 link to global-level problem-solving mechanisms and regional technical support facilities.

2.2 The specific areas of responsibility for the JT include:

2.2.1 provision of technical advice, support and advisory functions for the UNTG on HIV/AIDS (TG) and follow-up on its decisions to ensure adherence to the priorities of the UN system;

2.2.2 definition of UN goals, objectives, priorities and targets in response to HIV/AIDS through development, implementation and monitoring of a UN Country Support Programme as an HIV/AIDS component of the UNDAF including a joint programme, a technical support plan, a consolidated joint strategy and an annual joint action plan with a clear set of deliverables and detailed collective and individual accountability.

2.2.3 serve as entry point for national stakeholders to access HIV/AIDS technical assistance from the UN system;

2.2.4 support for national AIDS authorities in support of implementation of the national response and to resolve obstacles to its implementation;

2.2.5 assisting the Theme Group in its function of liaison with global and regional problem solving mechanisms and Technical Support Facilities;

2.2.6 building development of alliances and partnerships with external partners in support of common goals and objectives;

2.2.7 close collaboration with the UNAIDS Regional Support Team and other UN country and regional bodies;

2.2.8 support for the Lead Organization concept by ensuring that current Lead Organization assignments on particular tasks are correctly delegated as outlined in the Division of Labour matrix.

3. Authority and Reporting Responsibility

3.1 The JT is established by the United Nations Resident Coordinator (UN RC). The JT shall work under the authority of the UN RC System and the United Nations Country Team (UNCT).

3.2 The JT works under the overall guidance and supervision of the UNTG and reports to this body on a quarterly basis, or more frequently, as required.

3.3 The performance of the JT constitutes a portion of the Resident Coordinators annual report.

4. Chairperson and Operation

4.1 The JT is headed by a chairperson, who is the UNAIDS Country Coordinator (UCC). The chairperson’s job will be to maintain strategic focus of JT, based on a unified UN Country Support Programme that has been approved by the TG. The chairperson shall be responsible for ensuring effective functioning and facilitation of JT and reporting to UNCT/UNTG (annual report, mid-term reports).

4.2 The operation of the JT (meetings, logistics, minutes, support) is facilitated by the UNAIDS Secretariat.

5. Membership & Performance Assessment

5.1 Regular members of the JT will include at least one focal point from each Agency that will be designated formally by the Head of their agency.

5.2 Participation in meetings of the JT is also open to all UN staff working full- or part-time on AIDS throughout the UN system, including UNAIDS cosponsor and non-cosponsor agency focal points for HIV/AIDS, on an observer basis, as well as invited guests. These include technical and/or programme staff both directly working on AIDS related issues and other members of the staff that are working on non-AIDS activities and are seen as potential contributors to the mainstreaming of AIDS into the overall activities of the relevant agency.

5.3 Individual team members of the JT will:

5.3.1 contribute to the development, implementation and monitoring of the HIV/AIDS UN Country Support Programme;

5.3.2 attend all JT meetings and follow-up on action points;

5.3.3 provide technical advice to UCC/UNTG/individual agencies and external partners according to relevant areas of expertise;

5.3.4 ensure their agencies are informed and supportive of activities of JT;

5.3.5 represent the JT in various technical working groups, committees or other fora, as requested by UCC, based on agreed-upon division of labour.

5.4 Decisions of the JT will be made on the basis of consensus among its members. Where a decision cannot be reached, a voting procedure will be used, which requires a two-thirds majority of the JT members that are present.

5.5 Members of the JT have the right to participate in the decision making process of the JT, which includes the right to vote. Other participants in the JT will have the right to comment, but not be involved in the JT’s decision-making process.

5.6 Participation in the JT is on a pro bono basis, with the cost of contributions of staff time covered by the host agency.

5.7 Feedback on the JT members’ performance will be provided by the UCC, based on their contribution toward the agreed deliverables within the UN Country Support Programme. This feedback is intended to be used by their agency supervisor in the process of performance evaluations.

6. Meetings

6.1 Meetings of the JT will be held at least once per month, or more frequently, as required, based on a workplan to be agreed on by the JT.

6.2 Invitations to attend the JT meeting will be made via email at least four business days in advance of the meeting. The invitation will include a draft agenda and proposed list of participants. Members of the JT not able to attend the meeting will appoint a substitute representative to attend on behalf of their agency. If any agency is unable to send a representative to a JT meeting, they will inform UNAIDS at least two business days before the meeting.

6.3 Meetings will be chaired by UCC and in his/her absence by the member of the JT designated by them.

6.4 Meetings will be held in the premises of the UN Agencies.

6.5 One half (1/2) of the JT members shall be considered the quorum for a meeting. In the event that there is not a quorum, the meeting will be rescheduled.

6.6 Minutes of the JT meeting will be prepared by UNAIDS and circulated to the members of the JT not more than five business days after the meeting.

UN JT Members

Svetlana Plamadeala

Chairperson / UNAIDS Country Coordinator / UNAIDS

Silviu Ciobanu

Country Programme Coordinator for STIs/HIV/AIDS / WHO

Larisa Lazarescu

UNICEF Focal Point on HIV/AIDS /UNICEF

Elena Jidobin

UNFPA Focal Point on HIV/AIDS /UNFPA

Gaspard Ostrowski

IOM Focal Point / IOM

Viorel Gorceag

Medical Officer / IOM

Diana Gherman

FAO National Correspondent / WFP

Mirzakhid Sultanov

Regional HIV/AIDS Advisor / UNODC

Ala Pinzari

Operations Officer / WB

Tatiana Cojocaru

UNDP Focal Point on HIV/AIDS / UNDP

Mircea Bordeianu

UNDP Coordination Officer / UNDP